Thanks for your interest to host an event at HuntsvilleWest!

Our space has been designed to facilitate serendipitous collisions. Therefore, while your event is going on there might be people walking by or meeting in nearby spaces and offices. We cannot guarantee privacy in our shared spaces such as the Library, Hallways, or Cafetorium. If you need privacy, we strongly encourage you to book our meeting rooms.

Events require approval from HuntsvilleWest management. It is an event if it meets at least one of the following criteria:

  1. Requires booking an Event Room or a Public Area
    (see map)
  2. Will be open to the public
  3. Will be promoted on the HuntsvilleWest website and/or social media
  4. Happens after normal HuntsvilleWest working hours (Mon-Fri 9am-5pm) and includes non-member guests

The primary purpose of HuntsvilleWest is to serve and support its coworking members and their guests. Therefore, we give priority to member-led or sponsored events.  Event organizers should comply with our Code of Conduct and follow our established protocols for events including our Events Checklist. Events happening at HuntsvilleWest shall support our mission and promote our values. 

Event Booking Request Form

POINT OF CONTACT
Name *
Name
Phone *
Phone
We don't usually host events that are not by or sponsored by a HuntsvilleWest member. If you do not fall in the above categories answer N/A
ABOUT THE EVENT
Event Date *
Event Date
$
Event Start Time *
Event Start Time
Reoccurring Event *
LOGISTICS
Setup Time
Setup Time
Add if needed
Teardown Finish Time
Teardown Finish Time
This is the time where your staff will exit the facility. Per our Code of Conduct and Events Protocol
Facilities Involved
Requested Amenities
Food/Alcohol
If serving alcohol, advertising must focus on the event, not the alcohol. Phrases such as "Beer Bash", "All You Can Drink." will prompt additional review by our staff. Event Hosts are responsible for applicable state and local laws governing events and alcohol.
COMARKETING
Web and Social Media *
If tickets are available online please include ticket purchase URL here
http://
If you have created an event in Facebook, make sure to make HuntsvilleWest a cohost and to include HuntsvilleWest as the event location.
http://
Please provide a 2000 x 1400 pixel image avoid/minimize text. Alternatively, you can provide the image by sending it via email: send it to office@huntsvillewest.com and include the event name and date on the subject line
http://
LEGAL
CODE OF CONDUCT *